First time presenters
Have you not submitted an abstract before? Not sure of the process?
Read below, we strongly encourage those who haven’t submitted an abstract to get involved and give it a go!
Firstly, print and read all the information on this website page. It’s important to note the close of submission date.
Next you need to write your abstract, following the format required. It’s often easier to download the example and type over this. A clear and concise title is a good start to your abstract.
When writing your abstract, it’s important to remember, that whoever reads it, will know nothing about you, or the topic you are writing on, so use simple easy language to convey what you will present on.
Often, it’s best to write your abstract and then ask either colleagues, mentors or family members to read it and provide feedback.
Once you are happy with the written abstract, it’s time to go online and submit the abstract. This is a simple online process, which you will be required to upload the abstract. At the conclusion of this process, you should receive a confirmation email.
You will be required to provide a short biography during the online submission process, if you don’t have one available, write one, prior to starting the online submission process. If you are accepted the biography is used by the facilitator on the day you are presenting to correctly introduce you.
The Organising Committee will review all abstracts and you will be notified by email if your abstract has been accepted or declined.
Please do not be dishearten if you are not accepted, less than 50% of abstracts are accepted.
If you are accepted, congratulations! Now the next part begins! Preparing for the presentation.
For this, practice does make perfect. You will receive tips on presenting, as part of the acceptance letter. Take the time to read these tips and learn how to improve your presenting style and delivery (including the preparation of slides).
Register for the conference, as part of the submission, you agree to register and pay for at least one day of the conference.
All accepted presenters will be required to pre-record a version of their presentation and all poster presenters to prepare and submit a PDF of their poster presentations. This is in order to be prepared for any possible changes in the Covid-19 Protection Framework allowing us to make a rapid change to a virtual conference if required. This is a good opportunity to prepare, and present your presentation.
Once you arrive at the conference, go to the Speaker Preparation room with your slides on a USB stick. In the Speaker Preparation room, there will be an audio-visual technician who will load your presentation onto their computer, and run the slides, to ensure there are no hiccups. Once confirmed, they will ensure your presentation is loaded onto the computer loaded in the room you are presenting. If there are any audio-visual issues on the day, the technician will be available to sort it out (the facilitator will be able to locate them).
On the day you are presenting, go and find the room that you are presenting in, have a look at the space. Be in the room 15 minutes prior to presenting (this will usually be in a catering break) to meet the facilitator, confirm where you will be seated, how they will introduce you, have a go with the remote mouse etc.
Most importantly – enjoy yourself. People will be interested in what you have to say so take a deep breath, smile, keep calm, talk clearly and slowly and enjoy your presenting time.
Any queries, please do not hesitate to email: hospice@composition.co.nz